In PY04, DWS launched the Supplemental Data report in the Automated Systems Support for Employment and Training (ASSET) system. This report is updated each quarter following the wage record cross match with both UI and the WRIS. FEDES data is treated as supplemental employment data. If a participant enters military service, the case manager may contact DWS for verification and the necessary documentation. Case managers should try to obtain employment information during follow up contacts with participants in the first, second and third quarters after exit. After that time, it may be difficult to locate the individual or to obtain the necessary documentation.
Please note that if WDB, Job Service, Veterans or TAA staff choose not to report supplemental employment data, ASSET Follow-Up Status screen section shown below must not be completed.
The following steps detail how the on-line report can be accessed and supplemental employment data is reported. These steps should only be followed if the local program is committed to full reporting of supplemental employment data in all post-exit performance measure quarters.
- System Reports: a. Select Supplemental Data Report.
- Select Sort Criteria: a. Participant Name, PIN, Exit Date or Exit Quarter. b. Ascending/Descending Order. c. Job Center. d. Program (WIA Title 1, Title 3 or TAA).
- Press Submit or Download to obtain complete list.
- Click on the participant's PIN, which will take you directly to the follow-up summary.
- Select Follow-Up Status: a. Select the program for which supplemental data is requested. b. Select the appropriate quarter tab(s).
- Scroll to "For Supplemental Federal Reporting": a. Wages are not a required element. b. Select the appropriate type(s) of employment (out-of-state, self-employment or other). c. Select Supplemental Data Verification Status.
Note: If the Verification Status field is left blank or "Not Verified" is selected, the supplemental data will not be used. All other responses allow DWS to use the data in performance measure reporting. All reported supplemental employment data will be validated during program monitoring or the data validation process.
7. If case managers cannot enter data due to time limitation edit checks, they may submit a request via the ASSET Staff Request function.
Action Required
This policy is effective July 1, 2006. If you have questions about the policy or its implementation, contact Nancy Bryan at (608) 266-0249, nancy·bryan@dwd·state·wi·us
Questions and Technical Assistance
Attachment 1 contains guidance on the use of employment verification services. Attachment 2 provides detail and examples of how the Supplemental Employment Data Policy would be applied to the earnings change measures in various situations.